In general, you should not allow unchecked personal use of company cars and other vehicles. Allowing some minimal use will keep employees happy, especially if they have to park the vehicle at home. However, both you and they should be aware of the tax implications and you need to carefully monitor personal use.

Does my business auto policy cover personal use?

The quick answer: Yes. The Insurance Information Institute says when company vehicles are scheduled on the business auto policy and the appropriate “coverage auto symbols” are shown on the Declarations page, you have coverage for those vehicles, even when employees use them for personal use.

Can I use my car for business use?

If you use your own car for business travel, there is the statutory system of tax-free approved mileage allowances available. The maximum amount per business mile is known as the approved mileage allowance payment (AMAP). Your employer can pay or reimburse you up to these amounts on a tax- and NIC-free basis.

When to use a business vehicle for personal use?

The IRS expects that a business vehicle will be used for personal errands and trips occasionally. When these occur just keep track of the mileage for personal use.

When is personal use of a company vehicle excluded?

Personal use of a company vehicle is a de minimis fringe benefit if the employee uses the vehicle mainly for business purposes. Infrequent and brief side trips for personal reasons are excluded from the employee’s income. If a company vehicle has a special design that makes personal use unlikely, any personal use is excluded from employee wages.

Can a business deduct the use of a personal car?

Business owners and employees who drive for business purposes can deduct expenses for the use of personal cars or company cars for business purposes.

Do you have to report personal use of company vehicle?

A company-owned vehicle used for business purposes (as long as it’s documented) is not considered taxable income. However, when your employee uses the vehicle for personal use, it becomes taxable and must be reported on their W-2. Here’s what you need to know to complete Form W-2.